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Tutorial #2 Lessons from Game Changing Crisis Communications for Hurricane Season

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Tutorial #2 by Gerard Braud, iReporter Evangelist

With hurricane season upon us, and other violent weather such as floods, hail, and tornadoes hitting much of the United States this time of year, we are focusing on how to effectively use video to communicate in a crisis. Today’s lesson stems from what we learned eight years ago about the power of video, especially when it is uploaded directly to CNN as an iReport.

Tutorial #2 Still image Gerard Braud

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Think back to April 16, 2007, the day of the Virginia Tech massacre. Thirty-two people were murdered. The image that may stand out the most for you would have been a cell phone videos, shot by a student, capturing the sounds of gunshots.

The student shot the video, then uploaded it as a CNN iReport.

This was the moment, for me, that the world of news coverage and crisis communications changed.

You can watch today’s tutorial video to learn more.

I’ve worn and still do, wear many hats. My primary job is as a crisis communications expert, teaching organizations how to effectively communicate with the media, their employees and other key audiences during a crisis. I also worked for 15 years as a full-time journalist. And occasionally, I’m a citizen journalist, filing CNN iReports.

From a crisis communications standpoint, Virginia Tech failed to effectively communicate with the media, their students, their faculty, and many other audiences on the day of their massacre.

Furthermore, had they communicated properly and evacuated the campus in a timely manner, that student would have not been on campus with his cellphone, and therefore would not have captured that video, and therefore would not have been able to sent it to CNN, and therefore the media would never have had the video.

At the same time, had the university’s own public relations team been aware of the power of a CNN iReport, they could have actually provided their own statement directly to CNN by filing an iReport.

This entire sequence of events was a game changer. It signified to all public relations people, to all spokespeople, and to all Public Information Officers, that someone is going to tell your story. It can either be you, as a professional with official and accurate information, or the story will be told by an eyewitness with a smart phone.

Yet here we are in 2013, six years later, and I’d be willing to be the vast majority of public relations people and Public Information Officers (PIO) have never given it a second thought. I’d bet most people do not have an idea how to do this? I know this to be true because when I suggest it in the workshops I teach, a portion of the class is amazed that they’ve never thought of it. Another portion can only make up reasons as to why they think their boss will reject the idea, admitting that they do not have the tenacity to stand up to the boss and make a strong, legitimate case for why web videos need to be an important part of their crisis communication and media relations plan.

Who do you want telling your story during your crisis?

This link will take you to my tutorials on the CNN iReporter website. I hope you take the time to view, study, and share all 23 videos and articles.

This link will take you to the index for all of the articles and videos.

If you, like many others, think this information would be valuable as a workshop at a conference or corporate meeting, please call me at 985-624-9976. You can also download a PDF of the program description: Social Media iReports.pdf, so you can share it with your meeting planner or training manager.

Hurricane Season Crisis & Emergency Communications: Why You Should be a CNN iReporter

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By Gerard Braud —

Click here to watch video

Click here to watch video

The future of crisis and emergency communications in hurricanes, natural disasters and other weather related events,  is in creating CNN iReports. It is a brilliant way to add to your crisis communications and media relations strategy. This strategy is perfect for public information officers (PIOs), emergency managers, and any corporate communications experts. Best of all, what you do for your iReport can be re-purposed and posted to YouTube, shared with The Weather Channel, and in many cases, uploaded through links with your local media outlets.

I started pioneering these reports as an experiment during Tropical Storm Lee in 2011 and then took it up a notch during Hurricane Isaac in 2012. You can do what I have done, provided you are willing to train and practice before the event is upon you. Since many of you will never have the chance to attend one of the live training sessions I teach at emergency management and public relations conferences, I thought you might benefit from this online tutorial.

I’ve created 23 online videos with associated articles on how and why you should be a CNN iReporter. When your organization faces a major crisis or news event that gets significant attention from your local news media, and has the ability be get national news attention, these will be useful.

I have extensive experience as an iReporter. In 2013, CNN selected me as one of their top iReporters, out of more than 11,000 reporters, for my in-depth coverage of Hurricane Isaac near New Orleans on August 28, 2012.

Most iReports are eyewitness accounts of events. They are filed by the average person on the street who sends photos, video and narration directly to CNN, in the very same way that they can send videos to YouTube. What you will learn in these 23 lessons also applies to placing videos on YouTube, FaceBook, Twitter and your official website.

Who would you rather have posting photos, videos and narration? Should it be someone speculating about what they see? Would it be better if it came from an official source, with real knowledge of the event? Shouldn’t the media have official information from someone like you?

A CNN iReport is a direct path to one of the world’s premier news networks.

This link will take you to my tutorials on the CNN iReporter website. I hope you take the time to view, study, and share all 23 videos and articles.

This link will take you to the index for all of the articles and videos.

If you, like many others, think this information would be valuable as a workshop at a conference or corporate meeting, please call me at 985-624-9976. You can also download a PDF with a description of the program: Social Media iReports.pdf, so you can share it with your meeting planner or training manager.

 

Media Interview Mistakes of Jeb Bush: The Sequel

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jebbushrenoBy Gerard Braud –

In yesterday’s blog we talked about the impact a bad media interview can have on a spokesperson, whether it is a candidate running for office or a corporate executive. In the article, we examined presidential candidate Jeb Bush and his interview with Fox News.

One additional aspect of a bad interview is our lesson today, as it plays out in the current news cycle. University of Nevada student Ivy Ziedrich challenged Jeb Bush in Reno, asserting that his brother George Bush’s decision to invade Iraq has given birth to ISIS.

What we see in this example is that a bad answer that makes headlines one day extends into more news cycles the next day. Rather than being able to focus on current issues and moving the conversation forward, Bush has to repeatedly focus on his past statement. This is a problem that many political candidates fall into. Bush is not the first and he will not be the last.

When your goal is to drive forward as a CEO, an executive, or a businessman or woman, it is difficult to see the road ahead when you have to deal with what is in your rear view mirror. Don’t let one misplaced statement harm your reputation or revenue.

5 Crisis Communications Lessons from Dr. Oz

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droz 2By Gerard Braud –

Dr. Mehmet Oz is in crisis communications mode. He has been making headlines in the media as medical colleagues criticize him for advice he gives and things he says on his syndicated television program.

His hometown newspaper, the New Jersey Register, asked for my opinion on how Oz has begun to attack his critics. You can read the full article here:

When a crisis comes, you can communicate or remain silent. My advice is that if the crisis is the result of criticism and you feel the criticism is unfair, then defending yourself by attacking your critics is a strong tactic. Oz has been on the attack against his critics, sighting that they have ulterior motives.

booklesson gerard braud

If the media tell the story of your critics, you must reach out to the media to tell your story. Too many executives caught up in a crisis or controversy in the media, believe in the flawed old adage that, “You should never get in a fight with someone who buys ink by the barrel.” (I address this in Lesson 7 of my book Don’t Talk to the Media Until…).

Here are 5 ways to address critics:

1) Call a news conference and point out the flaws in their statements.

2) Write letters to the editor to all publications that publish erroneous criticism from your opponents. Keep the letter to about 150 – 200 words.

3) Post a longer version of your letter to your own website.

4) Think carefully before taking your fight to social media. The haters can get ugly fast and make the problem worse.

5) Never underestimate the power of taking out ads in major publications so you can print your full letter.

Don’t let a critic hurt your brand, your reputation or your revenue.

4 Media Training & Interview Tips Courtesy of Jeb Bush & Megyn Kelly

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Fox-Jeb-Bush

By Gerard Braud –

Media training is not just about being an expert when it comes to answering a question. Media interview skills also require you to know how to ask questions of the reporter. The fuss about presidential candidate Jeb Bush is a case in point, based on an answer he gave to Fox News anchor Megyn Kelly when asked about the Iraq War. What happened to Bush, can just as easily happen to you or an executive who serves as your spokesperson.

Here are some tips that will help you in your next interview:

Lesson 1: Listen to the question.

Lesson 2: Discern whether there is a question behind the question.

Lesson 3: Anticipate how your answer might trigger a dangerous follow up question.

Lesson 4: If you don’t truly understand the question or where the question might take you, ask the reporter to clarify. It is okay to say, “I’m sorry, I don’t fully understand your questions. Can you restate it?”

Bush’s failure to do this is costly. It can cost him in the polls as well as in financial contributions. In business, it can cause you to lose customers and sales because it damages both your reputation and your revenue.

Book quote(For those of you who rely on my book Don’t Talk to the Media Until… as your executive media training guide book, this lesson relates directly to Lesson 2: The Big If on page 3, in which I ask the question, “If you could attach a dollar to every word that comes out of your mouth, would you make money or lose money?”)

Here is how the interview went down:

Kelly: “On the subject of Iraq, knowing what we know now, would you have authorized the invasion?”

Bush: “I would have, and so would have Hillary Clinton, just to remind every body and so would almost everybody that was confronted with the intelligence they got.”

But Kelly’s question is not about going to war based on the intelligence provided at the time, yet Bush’s answer is. Essentially Kelly’s question is, “If you were president and you were told there are no large supplies of chemical weapons in Iraq, would you still invade?”

That isn’t the question Bush was answering. Bush thought he was being asked, “If you had been presented with the same intelligence your brother was presented with as President, would you have made the same decision to go to war that he did?”

The presidential campaign season is just getting started and the media are looking for every little flaw in every sentence that is spoken by a candidate. They do the same in interviews with you or your executives who serve as a spokesperson.

Bush’s faux pas is proof that even media interview veterans have to keep their skills sharp by listening to each question carefully, clarifying the intent of the question, and parsing every word of your answer.

It is amazing how many people create negative headlines for themselves because of something they said in a media interview that wasn’t perfect.

My advice is that regardless of how powerful you are and how busy you might be, to do a solid interview you should:

1) Have a media training coach that you love to work with

2) Set time aside at least once a year to allow that trainer to grill you on camera with an honest evaluation

3) Roll play with a coach or colleague before every interview with every reporter, so that you get your head in the game moments before the real questions begin.

Never allow yourself to get complacent. Don’t think because you’ve done so many interviews that you can eliminate the training that keeps your skills sharp. One misplaced word can cause serious harm to your reputation and your revenue. Can you afford that?

4 Considerations When Speaking About the Baltimore Crisis

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baltimore riots 2By Gerard Braud

What do you think about the crisis going on in Baltimore?

Before you verbalize your answer, think not just about your answer to the question, but also the impact your answer could have on the reputation and revenue of your business. This is especially true for those of you who are in businesses that involve face to face contact with customers. While it is true that society needs to have discussions about the important issues of the day, what degree of caution should you consider in voicing a strong opinion to a customer who strikes up a conversation with you? And, what should be the guidelines for you or your employees when you consider whether it is appropriate to strike up a conversation with a customer?

Anastasia Turchetta is a Registered Dental Hygienist and host of Hump Day Happenings, a video blog for the dental industry.

Small business owners, such as her dental clients are faced with two situations when top news breaks. Situation one is that a customer may initiate a discussion about the controversial issues of the day. Situation two is that the business owner or their employees initiate a discussion.

This raises four questions:

1) Is this the right time and place to talk about these important issues?

2) Could the conversation result in the customer getting angry and taking their business somewhere else?

3) Is that a risk you are willing to take?

4) What advice should be given to business owners and their employees?

If an event affects your reputation and revenue, a crisis exists, in some degree. If customers elect to buy goods or services from someone else because they feel slighted by your business, then you have an emerging crisis.

In the video blog, Anastasia reminds us of what many of us were taught by our parents, which is to never talk about religion and politics.

In addition to the decision you make about having controversial conversations with your customers in person, you must also think about the personal opinions a business owner and their employees post to social media. Be especially aware of those employees who have accepted friend requests from customers.

Each employer, whenever there are hot button issues in the news, should consider what they should say to their employees face to face, as well as on social media.

My advice is that if you are passionate about the issues of the day, seek out the proper venue or community group to enact change. But consider carefully how your personal opinions and those of your employees will affect your livelihood, revenue and business.

I personally know of many case studies in which entertainers, celebrities and business owners have been put out of business and lost all they owned because of how and where they voiced their opinions. Consider what price you are willing to pay.

Crisis Communications Through Technology and Social Media: The Earthquake Video

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nepalearthquake2By Gerard Braud –

The day is coming when you will need to be an expert in crisis communication using smart phone technology and social media. Actually, you should already be an expert and it is just a matter of time before we discover if you are prepared.

Saturday morning I turned on the Today Show and learned of the devastating earthquake in Nepal. As I flipped through the channels to CNN, Fox, Good Morning America, and to CBS, I was disappointed to once again watch a global crisis covered by reporters stationed in places such as London. Trust me when I tell you the reporter in London knows as much about the crisis as the reporter in New Orleans or New York. Only a person on the ground in that location can provide us with real details.

Eventually, one of the networks showed a smart phone video report filed by Arjun Vajpal, from a base camp on Mt. Everest, where we learned that there were avalanches on the mountain and climbers killed in base camps one and two. The selfie style video nepal earthquakewas posted to social media, where the mainstream media found it and began using it.

How well are you prepared to do what that climber did? Are you able to pick up your phone and in one take, record a narration with video that takes television viewers directly to the scene of your crisis? My experience while teaching workshops to public relations professionals is that most are shocked to learn just how hard it is to produce an effective video. My 15 years as a television reporter doing live shots daily have prepared me to use this technology. But people without live shot experience struggle to find the words to tell a story in one minute, without messing up the narration and defaulting to 10 to 20 tries to get one good take, if they can ever get one.

Tropical Storm Lee iReportMy fascination with smart phone and social media news coverage began with my reporting for CNN and The Weather Channel during Tropical Storm Lee in 2011. I took it to a whole new level during Hurricane Isaac in 2012. I reported for both networks for five days, while living without electricity and being surrounded by seven feet of flood waters, four ten foot alligators, thousands of snakes, and more than 50 dead animals killed in the storm.

Often video of a crisis is provided by an eyewitness, who usually provides poor quality video that is often laced with f-bombs or crazy comments. Imagine how much better it would be when a crisis happens at your company if quality video and a quality narration were provided in expert fashion? Imagine if that video was narrated by a well trained spokesperson with real facts, rather than the crazy speculating eyewitness?

The report from atop Mt. Everest was better and more accurate than the on-camera narration from the reporter in London. Likewise, my reports in Tropical Storm Lee and Hurricane Isaac were more visual and informative than the reports being provided by network correspondents. Those reporters were much farther from the storm than I was, leading the networks to lead each newscast with my reports.

If you don’t know how to do a great video, please take time to view a free tutorial I built on the CNN iReport website. If you’d like to take your skills up a notch and do the same for your colleagues, please contact me about setting up in-person training at a future conference or workshop.

Effective communications is in your hands. The reality is that you can be the expert who provides effective crisis communication or you can take your chances by relegating your responsibility to the reporter in London or the random eyewitness with a smart phone.

Experience tells us that trying to perfect this skill in the midst of your crisis is the wrong time. The best time to prepare for your effective crisis communications is on a clear, sunny day when you have all the time in the world to practice. Practice until you can call yourself a crisis communication expert who can effectively use a smart phone to file stories to social media and with the mainstream media.

4 Refreshing Public Relations, Crisis Communication and Media Relations Phrases

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police chiefBy Gerard Braud –

In the past three weeks there have been three big public relations crises that have lead to unprecedented crisis communication. In these crises public relations professionals used phrases we should all say more often to the media, to our employees, and to our stakeholders.

They include:

I Was Wrong.

I Made a Mistake.

I Apologize.

We’re Going to Make this Right.

The cases involved the accidental shooting of Eric Harris by reserve officer Robert Bates in Tulsa, the death of Freddie Gray while in the custody of Baltimore Police, and the drone strike that inadvertently killed an American and an Italian hostage being held by terrorists in Pakistan.

In Tulsa, the officer went on the Today Show and in a live interview while surrounded by his family, he confessed to the accidental shooting and apologized to the victim’s family.

In Baltimore, the mayor and police chief stood before the media in a news conference where they said the death should have never happened and that they would fully investigate the matter to make things right in the community.

In Washington, D.C., President Obama stood before the media in the White House briefing room to take responsibility for the deaths caused by the drone strike. He apologized to the families and he said that the U.S. government would pay restitution to the families.

What is amazing is that in each instance, words were used that lawyers never want you to say. Legal advisors consistently warn people in a crisis to never use words that could be used against them by the plaintiff’s lawyers when you get sued.

The fight between lawyers and public relations experts is as old as time. We have competing interests. The lawyer is trained to get paid to fight a case in the legal system, while the expert in public relations is trained to mitigate the damage and make the crisis go away through effective communications.

Theoretically, the lawyer makes more money by letting the crisis continue if they have to see it through trial. That seems like such a conflict of interests, which could lead to flawed decision making. Is the legal expert giving advice that is in the best interest of the client or in the best interest of the law firm?

When I was a television reporter, I interviewed countless people who were suing an offending party. An incredible number of the victims and family members said to me, “If they had only said they were sorry I wouldn’t be suing them. But they never said they were sorry.”

Morally and ethically, I think saying you are sorry and taking responsibility is the right thing to do. There is a huge financial cost and liability to screwing up and causing a crisis. But there is also the possibility of settling out of court and making the crisis go away so that your institution or company can begin restoring its reputation while mitigating the impact on revenue.

Legal spin is spin and spin leads to distrust. Conversely, honesty leads to trust and trust leads to healing. Both have a cost to reputation and revenue.

As a war room veteran in many crises, my advice to clients and executives has always been to take the high road and to do the right thing on behalf of victims. Sometimes I win the argument and sometimes they listen to their lawyers. On numerous occasions, my moral compass has instructed me to terminate my working relationship when the best interest of the client is lost because they want to follow their lawyers. Sure, I make less money, but I feel much richer knowing I’m true to an honest goal and a principle of fairness.

Experience tells me that having these discussions during a crisis, while in the war room, is the worst time to be making such critical decisions. The best time is to talk it out and establish policy on a clear sunny day before your crisis happens.

Consider scheduling a meeting with your executives and leaders to discuss this one day soon. Another option is to test the decision making and arguments in a crisis communications drill. In many of the crisis communication drills I conduct for clients, one of my goals is to force executives and lawyers to hash it out during the simulation, so that we can evaluate the discussion and decision making during the evaluation phase of the drill.

Try saying these words to determine how comfortable you and your organization are with them:

I Was Wrong.

I Made a Mistake.

I Apologize.

We’re Going to Make this Right.

 

 

 

When “It” Hits the Fan: Effective Crisis Communication for the Chemical Industry

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Williams ExplosionBy Gerard Braud –

It’s an honor to be invited to deliver the morning keynote presentation today to the Chemistry Council of New Jersey at their 2015 Conference. You can view today’s handout here.

The crisis communications lessons being discussed on stage serve as a reminder to everyone in the C-Suite, in emergency response, and in public relations, that news travels fast. The faster the news travels, the faster a corporation must respond. Smart phone technology and social media are changing the rules for both corporations and the media.

Now is also a good time to compare your traditional approach to crisis communications with what should be your new normal. The emphasis in that sentence is the word NEW combined with NORMAL.Williams FB page

What got ‘ya here won’t get ‘ya there could be the best advice I can share. Yet many industries have traditionally failed to successfully get to the old normal, much less embrace the new normal.

Traditionally, many chemical and heavy manufacturing companies operate without a public relations employee or team. Some have one public relations person while others have several. It really depends upon the size of the  geismarcompany. But regardless of the whether you have a public relations staff or not, corporate crisis communications often takes a back seat to emergency response. Furthermore, news releases are often delayed by executives who excessively scrutinize each word and comma. Sometimes delays are caused by lawyers who oppose the concept of the news release.

Many chemical companies also make the mistake of delegating all of their crisis communications to law enforcement, following the guidelines of the National Incident Management System (NIMS). While police can be effective in communicating precautions or evacuations from a chemical crisis, the flaw with NIMS is that law enforcement spokespeople are not able to communicate empathy on behalf of the company.

The most frightening case study I’ve observed regarding the chemical industry, involves the media, social media, and crisis communications.  On the morning of June 13, 2013 there was a tragic explosion and fire at the Williams Olefins Chemical plant in Geismar, LA, about 50 miles from my home, which killed 2 workers and injured more than 100. Before the company had a single news release issued, or before they provided any images or videos posted to the web, someone published a Facebook page with more details than the chemical company ever gave.

My research indicates it took nearly three hours for the company to put up an official news release on their website. The goal I would ask any corporation to aim for is to have an official news release on your website within one hour or less.

One hour is a reasonable goal if you recognize that you don’t have to know everything or state all of the facts in your initial release. It is perfectly acceptable for you to publish a few facts at a time as you get them. That is why in my presentation today I strongly recommended that people use my first critical statement as a fast alternative to writing a formal press release. To get a free download use the coupon code CRISISCOMPLAN when you select the item from my shopping cart.

Industry leaders and executives should keep in mind that eye witnesses to an event are posting images, rumors or details to social media as soon as a crisis happens. This means that your one hour news release may still be 59 minutes behind the first eyewitness account. However, it is much better than a three hour delay as seen in the case study above.

Don’t let a similar situation be your demise.

Bruce Jenner: 4 Media Lessons in Teasing, Ratings & Public Relations Pitching

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bruce jennerBy Gerard Braud –

Pitching a story to the media is hard. Today I’m making a presentation to a group of public relations students at Loyola University in New Orleans. They want to know about secrets to pitching stories to the media. Their instructor wanted me to share my perspective since I have been both a working journalist in print, radio, and television, as well as a working public relations strategist for more than 20 years.

Bruce Jenner’s interview with Diane Sawyer on ABC presents a great perspective on what the media consider news and who the media consider news worthy.

Here are 4 lessons:

Lesson 1: Who you are matters. The more famous the better. The Kardashians and their team are pros at publicity and notoriety. Jenner’s notoriety from reality TV makes him a ratings getter. Did you hear that? A ratings getter. The ratings sweep period is beginning and ABC News knows that the celebrity persona of Jenner will bring in viewers. If you have to pitch a story to the media, you need to pitch it in a way that draws viewers to television, listeners to radio, readers to print, and visitors to the web. If your story helps to grow the media’s audience and advertising revenue, then you are more likely to get coverage. It is easier with celebrity status. If you are not pitching on behalf of a celebrity, then you must demonstrate that your story will attract a large audience for the media outlet.

Lesson 2: The power of the tease. There has been a mystery about whether Jenner is transitioning to become a woman. It is tabloid fodder, but tabloids wrote the book on building a readership centered around celebrities, innuendos, and rumors. Jenner’s story is a perfect match. In Jenner’s case, the mystery makes it easy to tease the interview program, which further drives buzz and ratings. My cynical side says Jenner and his team have carefully crafted the mystery so they can spin off a reality program about Jenner without the Kardashians.

Lesson 3: Timing. The LGBT community has worked aggressively for nearly 20 years to make stories about being gay a front page story in every publication in the world. Their goal has also been to add gay characters to television programs. They LGBT community has mastered media relations. First came stories of gay males, followed by stories of lesbian females. In most cases, the community worked to identify high profile people to tell their story. Again, a gay celebrity has more clout than a non-celebrity. Ellen’s coming out on her sitcom marked a turning point in the movement. I noted to my wife just two years ago that I was expecting a shift in story telling to the transgender topic since the L and G story lines of LGBT were fading. Shortly there after Orange is the New Black became a hit and Lavern Cox made the cover of Time magazine. The T story is the hot story now. The bi-sexual story line will soon follow after the transgender story line has played out.

Lesson 4: Be opportunistic in pitching your local media. If you are in public relations or represent a cause, brand, person or company that has a transgender connection, today is the day that you should be pitching your story to your local media. Local media love to be copy cats. Friday night’s 10 p.m. news on ABC stations will all feature a recap segment about the Bruce Jenner interview. All that is missing for them is a localized version of the story. I can hear the anchor now saying, “And while Bruce Jenner captured America’s attention tonight, we would like to introduce you to a local man who has a similar story to tell.”

Here are some examples of people or organizations who could be pitching a local version of this national story to the media:

  • Local LGBT support groups
  • Local man or woman activist who is transitioning
  • Local therapist
  • Local university expert on the topic
  • Local surgeon who does reassignment surgery
  • Local plastic surgeon who does cosmetic surgery for transitioning individuals
  • Local boutique that might serve transgender customers, with things such as clothing, wigs, make-up, etc.
  • …the list could go on.

Pitching is very much about relevance, ratings and timing. It isn’t easy, but it is fun to observe and learn from when it is done right.