Dr. Mehmet Oz is in crisis communications mode. He has been making headlines in the media as medical colleagues criticize him for advice he gives and things he says on his syndicated television program.
His hometown newspaper, the New Jersey Register, asked for my opinion on how Oz has begun to attack his critics. You can read the full article here:
When a crisis comes, you can communicate or remain silent. My advice is that if the crisis is the result of criticism and you feel the criticism is unfair, then defending yourself by attacking your critics is a strong tactic. Oz has been on the attack against his critics, sighting that they have ulterior motives.
If the media tell the story of your critics, you must reach out to the media to tell your story. Too many executives caught up in a crisis or controversy in the media, believe in the flawed old adage that, “You should never get in a fight with someone who buys ink by the barrel.” (I address this in Lesson 7 of my book Don’t Talk to the Media Until…).
Here are 5 ways to address critics:
1) Call a news conference and point out the flaws in their statements.
2) Write letters to the editor to all publications that publish erroneous criticism from your opponents. Keep the letter to about 150 – 200 words.
3) Post a longer version of your letter to your own website.
4) Think carefully before taking your fight to social media. The haters can get ugly fast and make the problem worse.
5) Never underestimate the power of taking out ads in major publications so you can print your full letter.
Don’t let a critic hurt your brand, your reputation or your revenue.
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Generally we talk about crisis communications. But sometimes, we need to talk about crisis management. If we manage a crisis to keep it from happening, then we don’t need to communicate about it. Often, crisis management can begin by looking at case studies.
The crisis in Ferguson, Missouri should have been a wake-up call that should have prevented the Baltimore riots from happening. The Baltimore crisis should be the wake-up call that prevents the next community crisis from happening. These are only two community crises that should warn us all that more will follow, if crisis management action isn’t taken.
Most amazing to me is how frequently police officers are caught on video these days doing something wrong. A law enforcement agency can have 1,000 perfect officers, but they only need one rogue police officer to bring an entire department and community to its knees. The number of unjustified shootings and arrests being captured on video is astounding. Each becomes a high profile example of a growing problem, regardless of all of the many justified arrests made by officers.
The margin for error is small. Wake up. Video cameras are everywhere. This is not a suggestion that officers need to learn how to avoid being recorded and caught. This is a suggestion that crisis management in communities must begin with self correction of bad behavior. Good cops need to weed out the bad cops. Police departments need to establish new integrity standards to weed out the bad officers before their behavior paralyzes another department and community.
Likewise, elected officials and police chiefs in every community need to enact crisis management techniques designed to aggressively weed out the rogue individuals who wear a badge. The high cost of human life and community destruction demand it.
As part of a crisis management strategy, elected officials need to start managing the crisis of poverty, under-performing schools, unemployment, and other community problems. No small task, but again, the high cost of human life and community destruction demand it. Aggressive policing in a high crime area doesn’t correct the problem, it only treats the symptom.
Preventing a crisis is economically more affective that dealing with the crisis and the aftermath.
Those of you in business, likewise, need to exercise your own crisis management by meeting with elected officials and law enforcement to hold their feet to the fire to make sure they are taking action. Their failings hurt you financially.
Businesses and business groups can also take direct action in communities to improve the quality of life, without waiting for government to lift the heavy load alone. Business groups can circumvent government to establish community centers, youth mentorship programs, and job training programs.
As we’ve seen in Baltimore, Ferguson and other communities, businesses are incapacitated and often destroyed when the crisis gets out of hand. Business pays a heavy price.
As it stands now, Ferguson and Baltimore have ignited the fires of frustration. Each serves as a model for the next community to follow. Now that the die is cast, you can expect each sequential crisis to be bigger than those before it.
The task of proactively changing a community is difficult. Failure to tackle the difficult task is costly.
What will you do?
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Forecasters are watching for what might be the development of the first hurricane of 2015. This happens just as the Louisiana Emergency Preparedness Association (LEPA) meets in Lake Charles, Louisiana, in advance of the official hurricane season.
I’m delivering the opening keynote presentation to LEPA emergency managers this morning as we look at how effective communications is changing. Emergency managers are being called upon to not only use all of their traditional crisis communications methods, but how to also incorporate social media and mobile technology.
Whether you are part of this group or not, you can take advantage of the lessons being shared using the resources below.
I’ve prepared two handouts for the group, which can be downloaded here:
If you’d like to perfect your skills for creating effective videos to communicate with your audiences during a disaster, I encourage you to watch this 23 lesson tutorial.
Also, when a crisis strikes you you need to hold a fast news conference or issue a fast statement, I strongly recommended that people use my first critical statement as a fast alternative to writing a formal press release. To get a free download use the coupon code CRISISCOMPLAN when you select the item from my shopping cart.
https://braudcommunications.com/wp-content/uploads/2020/12/Logo-white-01-300x138.png00gbraudhttps://braudcommunications.com/wp-content/uploads/2020/12/Logo-white-01-300x138.pnggbraud2015-05-04 14:03:572021-05-20 01:58:28When “It” Hits the Fan – Hurricane Season Readiness & Effective Communications
In the past three weeks there have been three big public relations crises that have lead to unprecedented crisis communication. In these crises public relations professionals used phrases we should all say more often to the media, to our employees, and to our stakeholders.
They include:
I Was Wrong.
I Made a Mistake.
I Apologize.
We’re Going to Make this Right.
The cases involved the accidental shooting of Eric Harris by reserve officer Robert Bates in Tulsa, the death of Freddie Gray while in the custody of Baltimore Police, and the drone strike that inadvertently killed an American and an Italian hostage being held by terrorists in Pakistan.
In Tulsa, the officer went on the Today Show and in a live interview while surrounded by his family, he confessed to the accidental shooting and apologized to the victim’s family.
In Baltimore, the mayor and police chief stood before the media in a news conference where they said the death should have never happened and that they would fully investigate the matter to make things right in the community.
In Washington, D.C., President Obama stood before the media in the White House briefing room to take responsibility for the deaths caused by the drone strike. He apologized to the families and he said that the U.S. government would pay restitution to the families.
What is amazing is that in each instance, words were used that lawyers never want you to say. Legal advisors consistently warn people in a crisis to never use words that could be used against them by the plaintiff’s lawyers when you get sued.
The fight between lawyers and public relations experts is as old as time. We have competing interests. The lawyer is trained to get paid to fight a case in the legal system, while the expert in public relations is trained to mitigate the damage and make the crisis go away through effective communications.
Theoretically, the lawyer makes more money by letting the crisis continue if they have to see it through trial. That seems like such a conflict of interests, which could lead to flawed decision making. Is the legal expert giving advice that is in the best interest of the client or in the best interest of the law firm?
When I was a television reporter, I interviewed countless people who were suing an offending party. An incredible number of the victims and family members said to me, “If they had only said they were sorry I wouldn’t be suing them. But they never said they were sorry.”
Morally and ethically, I think saying you are sorry and taking responsibility is the right thing to do. There is a huge financial cost and liability to screwing up and causing a crisis. But there is also the possibility of settling out of court and making the crisis go away so that your institution or company can begin restoring its reputation while mitigating the impact on revenue.
Legal spin is spin and spin leads to distrust. Conversely, honesty leads to trust and trust leads to healing. Both have a cost to reputation and revenue.
As a war room veteran in many crises, my advice to clients and executives has always been to take the high road and to do the right thing on behalf of victims. Sometimes I win the argument and sometimes they listen to their lawyers. On numerous occasions, my moral compass has instructed me to terminate my working relationship when the best interest of the client is lost because they want to follow their lawyers. Sure, I make less money, but I feel much richer knowing I’m true to an honest goal and a principle of fairness.
Experience tells me that having these discussions during a crisis, while in the war room, is the worst time to be making such critical decisions. The best time is to talk it out and establish policy on a clear sunny day before your crisis happens.
Consider scheduling a meeting with your executives and leaders to discuss this one day soon. Another option is to test the decision making and arguments in a crisis communications drill. In many of the crisis communication drills I conduct for clients, one of my goals is to force executives and lawyers to hash it out during the simulation, so that we can evaluate the discussion and decision making during the evaluation phase of the drill.
Try saying these words to determine how comfortable you and your organization are with them:
I Was Wrong.
I Made a Mistake.
I Apologize.
We’re Going to Make this Right.
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Pitching a story to the media is hard. Today I’m making a presentation to a group of public relations students at Loyola University in New Orleans. They want to know about secrets to pitching stories to the media. Their instructor wanted me to share my perspective since I have been both a working journalist in print, radio, and television, as well as a working public relations strategist for more than 20 years.
Lesson 1: Who you are matters. The more famous the better. The Kardashians and their team are pros at publicity and notoriety. Jenner’s notoriety from reality TV makes him a ratings getter. Did you hear that? A ratings getter. The ratings sweep period is beginning and ABC News knows that the celebrity persona of Jenner will bring in viewers. If you have to pitch a story to the media, you need to pitch it in a way that draws viewers to television, listeners to radio, readers to print, and visitors to the web. If your story helps to grow the media’s audience and advertising revenue, then you are more likely to get coverage. It is easier with celebrity status. If you are not pitching on behalf of a celebrity, then you must demonstrate that your story will attract a large audience for the media outlet.
Lesson 2: The power of the tease. There has been a mystery about whether Jenner is transitioning to become a woman. It is tabloid fodder, but tabloids wrote the book on building a readership centered around celebrities, innuendos, and rumors. Jenner’s story is a perfect match. In Jenner’s case, the mystery makes it easy to tease the interview program, which further drives buzz and ratings. My cynical side says Jenner and his team have carefully crafted the mystery so they can spin off a reality program about Jenner without the Kardashians.
Lesson 3: Timing. The LGBT community has worked aggressively for nearly 20 years to make stories about being gay a front page story in every publication in the world. Their goal has also been to add gay characters to television programs. They LGBT community has mastered media relations. First came stories of gay males, followed by stories of lesbian females. In most cases, the community worked to identify high profile people to tell their story. Again, a gay celebrity has more clout than a non-celebrity. Ellen’s coming out on her sitcom marked a turning point in the movement. I noted to my wife just two years ago that I was expecting a shift in story telling to the transgender topic since the L and G story lines of LGBT were fading. Shortly there after Orange is the New Black became a hit and Lavern Cox made the cover of Time magazine. The T story is the hot story now. The bi-sexual story line will soon follow after the transgender story line has played out.
Lesson 4: Be opportunistic in pitching your local media. If you are in public relations or represent a cause, brand, person or company that has a transgender connection, today is the day that you should be pitching your story to your local media. Local media love to be copy cats. Friday night’s 10 p.m. news on ABC stations will all feature a recap segment about the Bruce Jenner interview. All that is missing for them is a localized version of the story. I can hear the anchor now saying, “And while Bruce Jenner captured America’s attention tonight, we would like to introduce you to a local man who has a similar story to tell.”
Here are some examples of people or organizations who could be pitching a local version of this national story to the media:
Local LGBT support groups
Local man or woman activist who is transitioning
Local therapist
Local university expert on the topic
Local surgeon who does reassignment surgery
Local plastic surgeon who does cosmetic surgery for transitioning individuals
Local boutique that might serve transgender customers, with things such as clothing, wigs, make-up, etc.
…the list could go on.
Pitching is very much about relevance, ratings and timing. It isn’t easy, but it is fun to observe and learn from when it is done right.
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The clock is ticking for ESPN. Will they put Britt McHenry back on the air after a 7-day suspension due to her viral video rant?
In many crisis situations, an expert might counsel both the offender and her employee on ways to 1) say I’m sorry and 2) to make amends. In many crisis situations the public is willing to 1) forgive and 2) give a person a second chance.
This crisis is different. This is a crisis of character that speaks to the core of who 1) Britt McHenry is and 2) the character of the ESPN sports network and its executive staff.
Character is doing the right thing, regardless of whether anyone sees you; regardless of whether you are in public or private.
The interesting twist to the Britt McHenry saga can be found by reading the comments section on any website that has run a story about her rant. The overwhelming consensus is that this could never be a one-time situation. The consensus is that the words McHenry used shows she has an ego and superiority complex that is difficult for most humans to fathom.
In case you don’t remember the words she said to the clerk at the towing company that towed her car include:
“I’m in the news sweetheart and I will fu*&ing sue this place.”
“That’s why I have a degree and you don’t.”
“With no education, no skill set, just wanted to clarify that.”
“Do you feel good about your job? So I could be a college drop out and do the same thing.”
“Maybe if I was missing some teeth they would hire me huh?”
“Oh, like yours cause they look so stunning. Cause I’m on television and you’re in a fu*King trailer honey. Lose some weight baby girl.”
There is room the collective hearts of viewers to forgive someone who has committed a wrong. But forgiveness does not have to go hand in hand with employing someone with such a flawed character, especially when there are many other people with more talent and a nicer personality who can do the job the McHenry was blessed to have.
ESPN – Your character is on the line as much as McHenry’s character is on the line.
ESPN – I hope you set an example for your viewers and your employees by not keeping McHenry on the air or on your payroll.
To keep her on the air sends a message that, “This was a close call and I’ll have to be careful not to get caught again.” To terminate her sends a message that it is time for her to reflect on who she is and whether she can truly change her ways.
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It’s an honor to be invited to deliver the morning keynote presentation today to the SynGas 2015 Conference in Tulsa. You can view today’s handout here.
The crisis communications lessons being discussed on stage serve as a reminder to everyone in the C-Suite, in emergency response, and in public relations, that news travels fast. The faster the news travels, the faster a corporation must respond. Smart phone technology and social media are changing the rules for both corporations and the media.
A good case study is last week’s natural gas explosion and fire in Fresno, California. Crews digging with a backhoe struck a natural gas line owned by Pacific Gas & Electric (PG&E).
YouTube was filled with videos shot on smart phones as motorists passed the scene.
Twitter also lit up, as eyewitnesses shared their videos. Take a look at these screen grabs taken from Twitter user @shroom0021. Notice how many media outlets are asking to use the video he posted on Twitter.
These are just some of many Twitter posts the media have found. I did not find a single example of video used on television news that was captured by an official news photographer. It may have happened, but every one that I saw used on television was from an eyewitness and not an official media source, nor from an official corporate source. This is critical for leaders to understand.
These days, information about any news event is captured on video and shared in moments, hastening the need for official information. The First Critical Statement document that I mentioned in the keynote presentation is available for download. (To get a free download use the coupon code CRISISCOMPLAN when you select the item from my shopping cart.)
PG&E posted a news release to their official website and then shared it via a link on their Facebook page. I’m unable to tell from the web news release exactly how long it took for the company to get their official release out to the world. My goal is for a company to always post their initial release within one hour or less of the onset of the crisis. It doesn’t have to include every detail, only the facts known at that time. A second news release can be posted as soon as more details are known.
In the news release initially posted by the utility company, PG&E points out that the incident was not their fault, but the fault of contract work crews digging in the area. They also emphasized in their message the need for all contractors to dial 811 before digging and noted that the contractor had not called 811 before digging.
My suggestion to all companies is to have a library of pre-written news releases written and ready to go at a moment’s notice. I’ve not found any companion videos or images shot by PG&E employees, but posting your own official photos and videos is always a good idea. Ultimately, you want to control the flow of accurate information in as many ways as you can.
Ultimately, someone is going to tell your story. It can be people like @shroomy0021 or it can be your official version of the story. Ultimately the media will use someone’s version of the facts as well as someone’s images and videos. It can either come from the “shroomys” of the world or it can be your official photos and videos.
The time to plan your crisis communications strategy should always be long before you need it. Take these five steps:
1) Hold a Vulnerability Assessment round table.
2) Write pre-written news releases for as many of your vulnerabilities as possible.
3) Write a crisis communications plan with very specific details and instructions for gathering details from the scene of your crisis. Then write details for specific ways you plan to share your news releases with your core audiences and most important stakeholders.
4) Conduct media training at least once a year with subject matter experts who could do media interviews during a crisis. As a supplement to an actual on-site training program you can visit this blog post for a FREE 29-day media training tutorial. You may also want to supplement that by reading my book, Don’t Talk to the Media Until…
5) Conduct at least one crisis communications drill each year to test the ability of your teams to work together during a crisis.
A good leader should never be in denial about the need to prepare for a crisis. The sign of a good leader is someone who does their duty and takes action on a clear sunny day so that all parties will be responsible when “it” hits the fan.
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How would you or your company handle the situation if one of your employees did what ESPN reporter Britt McHenry did?
A media and social media crisis has been created for ESPN and McHenry when a video was posted that showed McHenry berating an employee of an auto towing company.
At this moment, ESPN has suspended McHenry for one week. How would you handle this situation?
C.S. Lewis is quoted as saying, “Integrity is doing the right thing, even when no one is watching.” We could paraphrase that to say, “Character is doing the right thing, regardless of whether you are in public or private.”
McHenry was at a business, thinking she was having a private conversation with the clerk. But in a world where cameras record everything, McHenry’s encounter became public.
On the line right now is the character of ESPN and McHenry. The hashtag #FireBrittMcHenry began trending shortly after the video was posted.
Here are some of the things McHenry said on the video that was posted:
“I’m in the news sweetheart and I will fu*&ing sue this place.”
“That’s why I have a degree and you don’t.”
“With no education, no skill set, just wanted to clarify that.”
“Do you feel good about your job? So I could be a college drop out and do the same thing.”
“Maybe if I was missing some teeth they would hire me huh?”
“Oh, like yours cause they look so stunning. Cause I’m on television and you’re in a fu*King trailer honey. Lose some weight baby girl.”
I spent 15 years on television and worked very hard never to be or be perceived as a celebrity. My wife used to go crazy because people would ask, “Where do I know you from?” I’d always shake their hand and say, “I don’t know. I’m Gerard Braud. And your name is…?” Never did I identify myself with my television station.
Conversely, I also knew some really mean reporters and anchors with huge egos who thought they were better than everyone else. Many were notorious for throwing temper tantrums.
In McHenry’s case, being angry that your car got towed is understandable. But when your anger turns to personal attacks about the appearance of other people, indicating that you clearly believe you are better looking and a better person than everyone else, you’ve crossed the line and you deserve to be fired.
In television, ratings often drive decision making more than a network simply doing what is morally and ethically the right thing. That’s sad. This should be a no brainer for ESPN to fire McHenry. Sure, she gets ratings because of her looks. But there are many other talented young women with nicer personalities and smaller egos who are ready to take her place.
And here’s the kicker to the on camera rant – when McHenry says on video, “Why, cause I have a brain and you don’t.” If McHenry had a brain she would be smart enough never to say what she said or treat a person the way she did.
Editor’s note: Left Jab Radio interviewed media and crisis expert Gerard Braud about Britt McHenry. Listen to the interview here.
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CEOs and other executives – in fact an enormous number of spokespeople I meet in media training classes — all complain that in their past, “The media took me out of context.”
As we look at public relations lessons from political campaigns this week, we can examine the failed presidential campaign of Mitt Romney and a troubling day when he was, in my observations, taken out of context.
Lesson #2: Great quotes are seldom spontaneous. They are best written by a professional writer and then practiced relentlessly by the spokesperson until they appear to be spontaneous.
Lesson #3: It is important to parse every word of a great quote. Parsing words is the difference between a bad quote, a good quote, and a great quote.
On the day in question, Mitt Romney was trying to make the point that the middle class needed help. Many articles provided his entire quote, but the headlines took the entire quote out of context.
The full quote said, “I’m in this race because I care about Americans. I’m not concerned about the very poor — we have a safety net there,” he said. “If it needs repair, I’ll fix it. I’m not concerned about the very rich — they’re doing just fine. I’m concerned about the very heart of America, the 90-95 percent of Americans who right now are struggling.”
A well written, well practiced, and well delivered quote with parsed words might have said, “The poor of our country have social programs to help them. The rich have their wealth to support them. But the middle class may be the group most in need of help from Washington and if I’m elected, I’ll work to help the 90-95 percent of Americans who are considered middle class.”
According to my parsing, each part of the quote can stand alone as a fair statement with no negative impact:
“The poor of our country have social programs to help them.”
“The rich have their wealth to support them.”
“The middle class may be the group most in need of help from Washington and if I’m elected, I’ll work to help the 90-95 percent of Americans who are considered middle class.”
5 lessons for all spokespeople:
1) It is important to parse words.
2) It is important to write quotes before you plan to deliver them.
3) It is important to break down the sentences of your quote to make sure each thought can stand on it’s own without being taken out of context.
4) It is important to undergo frequent media training.
5) It is also important to remember that, “Someone is going to edit what you say. It might as well be you.”
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In yesterday’s article I mentioned The New York Times called me Friday for a comment about Rand Paul’s hostile interview with NBC’s Savannah Guthrie. When the Times starts calling for observations, that means the political season is in full swing.
You can learn a lot about your own media interview dos and don’ts during campaigns, especially the presidential campaigns. We’ll take some time this week to look at a few lessons from the current presidential campaign, as well as the last campaign.
We can learn two lessons from the 2012 failed campaign of former pizza CEO Herman Cain.
Lesson #2: When you have big negatives in your past, you must be ready to explain them to the media the day you decide you want to be a candidate. Therefore you must spend time to craft your answer, then practice that answer, and be able to deliver it flawlessly the day you get asked about it.
Lesson #3: Don’t be in denial about your negatives. The media will eventually find out, ask you about it and you’ll need a perfect quote and explanation.
The Herman Cain lesson begins with the fact that he had, according to reports, been accused by several women of sexual harassment. His employer at the time settled out of court and the accusers signed a confidentiality agreement about the settlements. However, before the settlement was signed, it is possible that these women discussed their cases with their friends. You can also bet that opposing campaigns hired opposition research experts who would eventually discover this. Those researchers will look for an opportunity to leak it to the media. The media eventually asked Herman Cain the question, “Have you ever been accused of sexual harassment?” Cain replied, “Well have you ever been accused of sexual harassment?”
Really Herman? You wanted to be the President of the United States and on the day you announced your candidacy you didn’t know how you would answer your toughest question? This is such a rookie mistake, yet also a typical mistake of high powered people.
Why?
Regarding Lesson #1: The day after this quote aired, Cain told everyone it wasn’t hurting his campaign and that checks were still coming in from supporters. The reality is checks were arriving from people who wrote them before the bad quote. The checks stopped rolling in later that week and the campaign ended. My opening sentence in each media training class I teach is the question, “If you could attach a dollar to ever word you say, would you make money or lose money?” Herman Cain’s situation proved this point.
Regarding Lesson #2: The day a candidate launches their campaign, they must have their quotes written and practiced for every negative in their lives. Failure to do so is unprofessional. In public relations, failure of a PR person to do this for their company and failure of the C-Suite to know the answers is unacceptable and amateurish. It is the job of the PR team and the job of the executives to be prepared. As a public relations person, you must be willing to push your CEO hard enough that if he or she doesn’t listen, you are willing to quit your job.
Regarding Lesson #3: Every candidate has negatives, just as every company has negatives. It is only a matter of time before an opponent learns of the negatives and tips off the media. It is better for you to acknowledge this and prepare for this than to live your life hoping it never gets discovered. Hope is not a public relations or crisis communications strategy.
Next, we’ll apply these lessons to Hilary Clinton.
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