A Crisis Plan vs. a Crisis Communications Plan
By Gerard Braud
One of the greatest problems in crisis management today is a lack of consistent definitions and names for the various plans needed by a business. You may read this and recognize you don’t have what you need.
Crisis Plan
Many companies have a document that they call a “Crisis Plan.” What they actually have is a rudimentary public relations 101 outline that will fail them in a time of crisis. It does not contain the elements needed to communicate honestly and rapidly when adrenaline is flowing and emotions are high. Since 2005 I have been sharing links to copies of such plans that I have found on the internet, as I admonish companies that such a document is a recipe for disaster. Sadly, this is the same type of document used by Virginia Tech on the day of their shooting.
Emergency Operations Plans, Incident Command Plans & NIMS Plans
Other businesses claim to have a Crisis Plan, which might better be defined as an Emergency Operations Plan, Incident Command Plan or NIMS Plan. Such plans coordinate police, fire, EMS and rescue. Generally these plans have no communications instructions in them as it relates to communicating with the media, your employees or other key audiences. Hence, when news crews show up at the scene, responders and executives are thrown for a loop and caught off guard. Some of these plans make provisions to communicate via text messaging, but they fail to provide all of the communications systems provided by a true crisis communications plan.
Crisis Communications Plan
A Crisis Communications Plan is a step-by-step manual that tells you what to do, what to say and when to say it. All decisions are made on a clear sunny day when you are of sound mind and body — free of the adrenaline and emotions that exist on the day of a crisis. Pre-written news release templates are created for a wide variety of crisis scenarios. When the crisis strikes, communications can happen rapidly because of the fill-in-the-blank format of the templates. The goal is to communicate with critical audiences, such as media, employees and others within one hour of the onset of the crisis.
What You Can Have Completed in Just 2 Days
Next week in New Orleans you can have the correct plan – a Crisis Communications Plan – and you can have it completed in just two days. The system I’ve created is designed to be so simple that if you can read, you can execute the plan. You do what it says to do on page one, and then turn to page two. You do what it says to do on page two, and then turn to page three and so on. Its sequential instructions make it thorough, yet easy to use.
When the time comes to write and issue a news release, you simply turn to your library of pre-written news releases. Within minutes you are able to share the news release with the media, post it to the web, e-mail it to employees and other key stakeholders, and post messages on social media directing people to your website for official information.
Why Communications Often Fails During a Crisis
It takes a lot of time to write a news release from scratch, and then get it through the approval process of executives and the legal staff. My system works because it uses pre-written templates that have been approved by leaders and the legal staff. The messages have also been tested during a crisis drill. On the day of the crisis you simply fill in the blanks of the who, what, when, where, why and how and you are ready to communicate honestly and in a timely manner. Often timely communications is a matter of life and death.
To discuss this more, call me at 985-624-9976. You can also learn more here.


with more frequent crisis communications directly to your audiences.
Excessive use of the phrase “Exclusive.” In it’s purest form, an exclusive is an interview all media wanted, but only one could get, revealing groundbreaking information.
Social media trends are taking precedent over real news. The Today Show and GMA feature their special rooms where they focus on what’s trending. Local stations are wasting valuable airtime repeating fluff on social media.
An increasing number of events are getting news coverage simply because they were captured on video. These days, if a tree falls in the woods and it’s not on video, it is not news. But if someone gets video, it may be on the news.
think and feel about various topics on social media. This makes your company face tougher scrutiny than ever, potentially damaging reputation and revenue.
The phrase “has not confirmed” has been used over and over in recent broadcasts, specifically 187 times on Morning Express with Robin Meade (Source: IQ Media). These news releases are unverified rumors, repeated from source to source.
It is all about ratings. Television news is all about ratings.
Even with my university degree in journalism, I had cancelled my newspaper subscription years prior to the paper’s drastic cutback. I canceled my Times-Picayune subscription because each morning when I read the paper, I already knew most of the facts because the same stories were featured hours and often days before, via television, radio and the web.
But the copycat effort by the Today Show made me truly embarrassed for NBC. Imagine the humiliation of knowing that very few people actually participated in the Today Show scavenger hunt. This dumb copycat imitation reconfirms my decision to leave television news in 1993.
For proof of mockery, watch my favorite television program, The Daily Show. Here is a perfect example of
The sad reality is the media, for nearly 20 years, has laid inflammatory opinions out for the public to hear, just to fuel a degree of outrage, so that people keep talking about what they heard on the news and where they heard it. News Talk Radio pioneered it and I’d say Rush Limbaugh turned it into an ugly ratings bonanza, copied by local talk radio, which has then been copied by Fox News and CNN each time they assemble a group of pundits who scream at each other with opposing views.
Long term, your company could see serious damage to both reputation and revenue because of social media pressure. You could be forced to apologize for harmless acts or actions that capture the ire of social media.
Your legitimate news may not get covered at all because producers have already filled their allotted time in the newscast with fluff.
The reality of what gets news coverage is really based on the point of view of a producer, who has a limited amount of time in a newscast and fills it with the things they think the audience will talk about the most. Producers can be fickle. I fought with them daily in the newsroom when I was a reporter. Often, they were Jeckle and Hyde; I never knew which I was getting on any given day.
Sadly, this new disturbing trend slaps the breaking news moniker on whatever the first story of the newscast is, even if the event happened hours before. In many cases the issue is already resolved with no new information.